Smart Charging Lockers Solving Device Management for Mondovi School District

Mondovi School District Wisconsin

November 2022  |  Mondovi, WI

Background: School District of Mondovi

The School District of Mondovi is home to about 950 students in grades K-12, all on one shared campus. Within this small western Wisconsin town, community members and school district staff work together to provide students with individual attention, contemporary technology and limitless opportunity. With forward and pragmatic thinking, and a lean team of professionals, they are able to problem-solve quickly and efficiently to best serve the needs of their students.

Challenge: Managing 1:1 Device Program

Mondovi offers 1:1 devices - namely Chromebooks - for all of their grade levels. These used to be kept in the classrooms, but ever since COVID sent everyone home to learn, they’ve transitioned to a take-home device program for their middle and high school students. With that transition came some growing pains. They lacked a solid communication strategy for tracking the location and status of devices that needed repair. Many Chromebooks were lost, along with hours of learning time.

So, when IT Director Brad Elkins was replacing the district’s entire fleet with brand new Chromebooks this school year, he knew the break/fix process also needed an upgrade.

Solution

Elkins first heard about FUYL Tower™ Smart Lockers by LocknCharge through one of his IT contacts working in another school district. They were utilizing a FUYL Tower in their school cafeteria as a public charging station. This was intriguing, and after researching the FUYL Towers himself, Elkins saw even greater potential for the smart lockers at Mondovi. As the sole IT staff member at Mondovi, he presented a plan to the district admins for a self-serve automated exchange of broken or forgotten devices. They saw value in the technology enough to move forward.

Results: Smart Charging Lockers for Device Management

It worked out. After a seamless implementation of a FUYL Tower 5 demo unit, Elkins saw all of his ROI calculations materialize. He also saw learning loss eliminated while students with broken or forgotten devices were immediately equipped with a fully charged and ready loaner. The technology built into the cloud platform gave him incredible freedom to customize their workflow - he used a webhook to send an email every time a device was checked out, detailing the time, bay number and user.

Now with immediate notifications, and an automatic and detailed log of device loans and returns, Mondovi’s IT department of one isn’t surprised by a pile of Chromebooks to diagnose at the end of his work day. The ease of the new system has been embraced by everyone. In fact, the only regret is not having purchased the FUYL Tower with 15 bays instead of 5.

What’s Next for Technology?

Elkins has plans to expand their self-serve locker capacity so that some bays might be reserved for other functionalities - right now all five bays are filled with spare Chromebooks. He’s already dabbled with check outs for parents and paraprofessionals to offer a secure and convenient hand-off that doesn’t have to be scheduled face-to-face.

As the district works on its strategic plan for the next five years, they’ll likely be finding more ways to improve and refresh technology.

Schedule a Live Product Demo

We're here to help! Contact us today to schedule a live product demo or to get answers to any product questions you may have.

Continue Reading

Smart Lockers Help Manage Laptop Devices for School Substitute Teachers at Niles Township High School District 219

Background: About Niles Township High School

Niles Township High School District 219 in Skokie, Illinois serves 4,700 students at two high schools. With such large student bodies come large staffs, and large logistical challenges. The district employs roughly 450 full-time teachers and a pool of 100 day-to-day substitute teachers.

It’s always been a priority to set teachers up for success by minimizing any unnecessary roadblocks or cumbersome SOPs. Now in a post-pandemic world with nationwide teacher and sub shortages higher than ever, it’s critical.

Challenge: Managing Mobile Devices for Substitute Teachers

On any given school day, the District 219 sub coordinators would get in at 5am to line up subs and lesson plans for the day. As a district with a take-home 1:1 device program for students and teachers, subs would later show up for their assignments and have to hunt down their own laptop. 

It might be that the teacher left it for them, but oftentimes they’d have to borrow one from the department, or if not available there, go check the tech service center. The district recognized that this frazzling start to the day was leaving subs close to their breaking points, and this process needed to change.

They considered the idea of sub coordinators managing the technology check-in/check-out process, but not only were their plates full as-is, their workdays start and end earlier than the regular school day. This means subs wouldn’t be able to return laptops at the end of the school day to the coordinators who were already clocked out.

Solution: Automating Device Management with a Smart Locker

The IT team for District 219 knew smart lockers for schools would be the answer to this muddled process. They quickly began searching for the right ones. After comparing available products, the LocknCharge FUYL Tower™ Smart Lockers were selected. According to the Director of IT Services Management, Phil Lacey, it was the design of the product, ease of management and robustness of the cloud app that ultimately set the FUYLs apart from the competitors.

The FUYL Towers are housed in the main offices of the two high schools. Subs use the same PIN to clock in and out for the day as they do to access their laptop in a FUYL Tower. The IT team worked directly with sub coordinators to implement the new workflow. Both teams have access to PINs and can make new accounts on the fly when needed. 

Results: Reduced Stress and Overhead

Lacey explains that the FUYL Tower check-in/check-out process for subs has reduced a lot of stress and overhead for everyone. The user interface is simple to navigate and intuitive for both admins and users. Getting buy-in was easy, rollout was easy, setup was easy – it was the kind of project that has a very satisfying and straightforward solution. Maybe they didn’t know how much they needed FUYL Towers until they made life easier.

What’s Next?

Based on the success of this workflow for substitute teachers, Lacey believes it won’t be difficult to make a case for future Towers - perhaps starting with a break/fix workflow by integrating Incident IQ with LocknCharge to automate the process. The team is constantly working to improve the user experience and sees exciting potential for future integrations with LocknCharge to manage their devices more easily with smart lockers for schools.

Connect with LocknCharge

Continue Reading

Smart Locker Software Evolves to Meet the Needs of Evolutive Higher Ed Institution

July 8, 2022  |  Valence, France

About IUT of Valence

The IUT of Valence offers a range of training courses and professional licenses. Both tertiary and secondary courses provide students with strong professional skills and a solid general culture – an essential foundation for adapting to a constantly changing environment. As a part of Grenoble Alpes University, IUT Valence and its 1,200 students, 60 research teachers and 200 contract teachers collaborate with many partners to “accompany the evolution of society.”

Challenge: Inefficient Manual Device Management

With a focus on the future in everything they do and offer (including 4 BUTs – GEA, TC, Computer Science and Networks and Telecoms), IUT Valence has to have many readily available and fully charged devices available for all of its students and teachers. Managing mobile devices in a very manual way was leading to costly inefficiencies, lost or damaged devices and a time-consuming effort from the IT team.

Solution: Smart Charging Lockers

After comparing lockers from other manufacturers, IUT Valence found FUYL Tower™ 15 smart lockers by LocknCharge were a much better value for the money. They were also easily available on the MatInfo platform* - the leading HigherEd sector marketplace in France. In June of 2021, the university purchased two FUYL Towers to serve two distinct functions:

  1. Equipment loan mode: IUT Valence had some equipment available for short-term loan for specific needs.
  2. Self-service mode: Students could securely store and recharge their personal computers or other small devices. Each bay is equipped with a mains socket and USB type A female to make this possible.

Results of the Smart Locker Program

The FUYL smart lockers quickly and easily lent themselves to additional workflows for the university, as students, teachers and the IT team gave highly positive feedback right from the start. After less than a year with the FUYLs in service, David Chechat, Assistant Ingenieur du Centre de Ressources Informatiques, saw a growing demand for devices.

Mister Chechat also noted that the FUYL smart lockers have helped IUT Valence in so many expected and surprising ways:

  • Established a better student experience
  • Enabled a new service to students so no student is without a device
  • Saved time for IT team
  • Tracking users with RFID badge made it easier for IT team to know where devices are and eliminated risk of lost devices and accessories
  • Highly evolutive software allowed the set up of new workflows to meet new demand
  • Easy to deploy, easy to manage and easy to use

What’s Next for IUT?

IUT Valence has plans to deploy more devices for the next school year, and also plans to use the FUYL’s API feature in the future as the project develops. As a forward-thinking university, having a future-proof and forward-thinking partner in LocknCharge is a perfect fit. 

To download a PDF of this story, click here.

Schedule a Live Product Demo

We're here to help! Contact us today to schedule a live product demo or to get answers to any product questions you may have.

Want to Learn More?

ALL
  • ALL
  • ARTICLES
  • CASE STUDIES
  • VIDEOS
  • WEBINARS
Mondovi School District Wisconsin

Smart Charging Lockers Solving Device Management for Mondovi School District

LNC-US-PSDPhoto-Healthcare-Putnam-V2-Web

Short-Staffed Hospitals Gain Efficiency with Device Management

Continue Reading

Danone Brand, Blédina, Goes Paperless with iPad® Smart Charging Lockers to Improve Efficiency

February 2022 – Brive, France

Blédina automates IT and employee workflow with a shared iPad device program and FUYL Tower Smart Lockers.

Danone France Bledina Factory Image-Web

Background 

As the largest B Corp-certified company in France, Blédina is a leader – not only in the infant food market, but also in its commitment to making a positive impact on society and the planet. In 2020, Blédina embarked on a new and ongoing industrial performance and digital transformation program, utilizing iPad devices to go 100% paperless

Named after the platform their manufacturing team has adopted, “Project Poka” has allowed for digitized industrial training, industrial process training and industrial troubleshooting materials. Poka is a web and mobile app designed for manufacturers to support on-the-floor training, knowledge building and communication. With everything stored digitally, content is easier to track and archive, and staff safety and security have improved. 

Challenge

Rolling out new technology is a big undertaking, especially in a company with three production sites and 1,500 employees. Blédina needed a way to secure the new iPad devices and encourage users to take care of the devices during use. Reducing the risk of lost and stolen devices is critical – to avoid the expense of replacing physical assets, and also for protecting valuable company data. The success of Project Poka relied heavily on ensuring iPad devices are charged, connected and accessible at all times.

Solution 

Blédina decided that a check-in/check-out iPad workflow, with the ability to assign and restrict access to specific users based on RFID badges and User Groups, was what they needed. They found these capabilities and more in the FUYL Tower™ Smart Locker by LocknCharge.

As a complete hardware and software package with LocknCharge Cloud, Blédina was confident in knowing the FUYL Towers were a solution that would grow with them. They weren’t interested in investing in an entry-level locker system by another brand with a far less future-proof result.

The New Check-In/Check-Out Workflow

Results

To date, 37 iPad devices have been rolled out in their Brive factory. They are utilizing six FUYL Tower 5’s and one FUYL Tower 15, spread out across the factory floor. The contactless device sharing program has freed up valuable time for the Blédina management team, and everyone has been pleased with the results. 

Cloud Admins can remotely control locker access, which has helps in a variety of ways. For instance, when a user is returning a device they didn’t originally check out, the admin can remotely open a locker door on any of the seven FUYLs for them. No walking across the factory floor to meet them, and no significant interruption to their day.

Project Poka’s success has already begun a ripple effect throughout the company. One production line has been upgraded from a 5 to a 15-bay FUYL Tower due to demand for more devices. Devices are being used by engineers to report issues on a production line to a remote manager. The manager can receive a solution and troubleshoot immediately. 

The Blédina back-office team saw an additional opportunity to improve upon their own processes with the FUYL Tower, and now has an automated workflow with on-demand shared iPad devices. Quick and easy access to these securely stored iPad devices has made their production team meetings a lot more efficient.

The FUYL Towers, along with LocknCharge customer support, have been exceeding expectations at Blédina. LocknCharge released new Cloud features to smooth out some on boarding, troubleshooting and RFID card features for the team, enabling Blédina to scale their device roll out. 

What’s Next?

Blédina continues to further scale the roll out of more iPad devices and digitized content. They hope that production orders will be digitalized so staff can receive them in real time on the iPad device. They are also exploring API integration with their factory Active Directory as well as with the ServiceNow platform currently in use.

They have no doubt they’ll be utilizing new LocknCharge Cloud features in the future. They expect to find new use cases for the FUYL Tower – automating new workflows and finding new efficiencies to drive manufacturing excellence and lead by example for all Danone France brands.

Danone-logo
logo-bledina-v6

Download a PDF of this story.

Schedule a Live Product Demo

We're here to help! Contact us today to schedule a live product demo or to get answers to any product questions you may have.

ALL
  • ALL
  • ARTICLES
  • CASE STUDIES
  • VIDEOS
  • WEBINARS
Mondovi School District Wisconsin

Smart Charging Lockers Solving Device Management for Mondovi School District

LNC-US-PSDPhoto-Healthcare-Putnam-V2-Web

Short-Staffed Hospitals Gain Efficiency with Device Management

Continue Reading

Taking Innovative Initiative in Manufacturing to Make Life Easier with Smart Lockers

LNC-US-Homepage Redesign-OldWay-NewWay_Before_After

Background

In North America alone, a prominent global supplier of technology and services has more than 30,000 associates. With an established culture of continuous improvement, shaping change and striving for excellence, they employ engaged and motivated individuals who take ownership for the success of the business.    

IT site lead, Jeff, is one of those driven individuals. He is responsible for a vast fleet of laptops, barcode scanners and other hardware, servers, networks, wireless and everything that connects and helps run an entire 300,000+ sq. ft floor of a 24/7 manufacturing facility in Indiana. He’s also the lead on a project for implementing the best solution to secure, store, charge and assign mobile and tiny desktop devices across 120+ North American locations.

Challenge

Jeff is often pulled in many different directions throughout his day. He might get a call at any moment, requesting a replacement device, which means he needs to stop what he’s doing and meet an employee back in his office to assign a device to them that may or may not be fully charged and ready to go. In a plant of this size, this could literally mean a quarter-mile walk back to his office and a significant interruption to his other responsibilities.

Beyond that, there are three shifts of team leaders who use mobile devices. Jeff is just one person – he can’t be available around the clock. Other manufacturing facilities within the company do not have their own on-site IT professionals, so when they reach out for assistance from Jeff, you’re adding a few days of shipping time to the already cumbersome device replacement process.

To add one more layer of complexity, Jeff was one of many corporate employees working from home during the pandemic. A call for a replacement device then meant he’d have to coordinate with an on-site employee – often from HR or security – to get the equipment out of his office and to the user. The project quickly became a higher priority when COVID hit.

Solution

Jeff knew that an investment in something without cloud connectivity would leave them with the same inefficiencies and workflow challenges they were already facing. So, after scouring the internet for secure mobile device charging solutions, he narrowed in on two smart lockers.

Ultimately, it was the exceptional support from LocknCharge account managers and the aligning company visions between his company and LocknCharge that made the decision easy for Jeff. He piloted two FUYL Tower™ Smart Charging Locker demo units – one at his home plant in Indiana and one in South Carolina.

Results

Setup was easy, and the managers, users and business units seeing the FUYL Towers in action were instantly and unsurprisingly impressed. The cloud-based smart lockers quickly became an indispensable piece of three common IT services: deploying new devices, break/fix, and collecting devices as a part of employee off-boarding.

What used to be a 5-6 point workflow that took at least an hour of Jeff’s time per request has now turned into a single message that takes about a minute of his time - replying with the location of the Tower, which bay to use, and a PIN to enter for access to a fully-charged replacement.

The user can fulfill their own request on their own time - whether they’re in Indiana, South Carolina or Kentucky – where one business unit has already purchased two FUYL Towers of their own after seeing the demos.

What’s Next?

For Jeff, this partnership is just getting started. He envisions opportunities for FUYL Towers to streamline workflows across all business units and corporate offices.

Recognizing that the future-proof design of the FUYL Tower allows for serviceability in the field and over-the-air software and firmware updates, Jeff confidently sees FUYLs helping his teams manage new hardware investments like smart glasses and whatever else is to come. 

Jeff is living out his company's mission of innovation and bringing new technology into operations to improve efficiency and save the company time and money. He’s also living ours – making life easier.

Download a PDF of this story.

Learn More About Smart Lockers

ALL
  • ALL
  • ARTICLES
  • CASE STUDIES
  • VIDEOS
  • WEBINARS
Mondovi School District Wisconsin
Smart Charging Lockers Solving Device Management for Mondovi School District
Chalkboard with budget written in chalk school setting.
10 Tips for Maximizing your School’s Time and Tech Budget in 2023

Continue Reading