A “Textbook” Launch for Digital Textbooks

Vauban’s blueprint for a successful launch of their 1:1 Take-Home iPad program.

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Background

Vauban is a private educational institution approved by the French Ministry of National Education. Located in Luxembourg, it was founded in 2017 from the merger of the French School of Luxembourg and the Lycée Vauban. It is part of Agency for French Education Abroad (AEFE), a unique network made up of 522* schools, located in 139* countries. With nearly 2,600 students in attendance, Vauban welcomes students from 3 years old to high school (Le Lycée). Their open and rigorous pedagogy ensures the mastery of fundamental knowledge, diversified training, rational use of technology, commitment to culture and attention to personal expression.

To support their approach to digital teaching and learning, students in secondary carry digital books on iPads, which significantly reduces the weight of student satchels. The iPad also allows teachers to make the necessary educational adjustments for children who, for example, benefit from a personalized support plan (PAP). To date, 1,600 iPads have been deployed for students and 300 iPads for teachers.

Planning Ahead

As part of this 1:1 mobile device program, each student becomes the owner and manager of their iPad. They are responsible for keeping their devices charged throughout the day. At the launch of this program, the Tech Team at Vauban had the foresight to implement the iPads and a secure public charging solution at the same time. Planning ahead has reduced some of the challenges–such as uncharged or stolen devices–that other schools have faced during their 1:1 take-home device program.

Solution

Mr. Sebastien Desjeunes, IT Service Manager at Vauban, met LocknCharge at the London BETT Show and discovered the FUYL Tower Charging Locker. He saw value in the Tower’s public charging capabilities and the ability to provide a troubleshooting solution for students and teachers to charge their iPads securely during the day. The Towers work with the RFID card system that was already in place, making adoption of the solution seamless. Students and teachers are regularly and successfully using the Towers, and the program is running smoothly.

Public Charging Workflow
Securing,Charging and Retrieving a Device:

Vauban installed four FUYL Tower 15s in strategic places of passage like the school cafeteria and the hallways. One Tower is designated specifically for teacher use. Here’s how it works:

Future Planning

Part of the reason why Vauban originally chose the FUYL Tower solution is because of its future-proof design and its ability to adjust to multiple workflows: check-in/check-out, break/fix and loaners.

The next stage of the project is to equip four more grade levels with 1:1 iPads – which will bring their total iPad count to 2,600 and will include students ranging from elementary (L'Ecole Primaire) up to high school (Le Lycée). Vauban recognizes the strain an additional 1,000 devices will put on their Technology Team, so they plan to launch 4-8 additional FUYL Towers. The Team will use those Towers to automate their device exchange and equipment lending process by utilizing the LocknCharge Cloud. The web-based Cloud platform will track and manage access to any assets inside the Tower, saving the school considerable time and resources.

*2019 figures

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Mount Horeb Area High School Modernizes Facility with Secure Public Charging On Demand

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Mount Horeb Area High School Modernizes Facility with Secure Public Charging On Demand

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Background

The Mount Horeb Area School District serves 2,500 students in grades PK through 12. They were undergoing construction of a brand new addition to their high school when they came across LocknCharge. Committed to making the new space “state-of-the-art everything”, the district’s Director of Technology found the new FUYL Tower 15 very appealing. After comparing options and exploring all the features, it was a clear choice. The FUYL Tower was quality product, well worth the investment.   

Challenge

Students needed a way to securely charge their devices in public areas of the school so that devices were not lost, stolen, or broken while charging. Outlets can be hard to come by and do not provide protection against breakage or theft. 

Solution

The FUYL Tower solution offers the best pathway to modernizing facilities across the entire district. Innovative, on-demand, centralized, and secure charging lockers offer total convenience without expensive infrastructure updates. The new addition is the perfect place to start infusing thoughtful 21st-century design and amenities.

Results

Wall outlet use is minimized, keeping devices safe and sound while charging.

Students are in control. Students use the centralized Towers to store and charge their devices behind a door that is locked using their personal RFID badge.

Mount Horeb is able to establish itself as an innovative district from all aspects. Their investments will help to increase enrollment, which will benefit the school long term.

A FUYL Tower in “Public Mode” is available for anyone who needs fast and secure charging on demand. Examples include students who need a device charge during the day, environments where devices are prohibited, or for students facing housing insecurity.

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Little Friends Plans for a Safe Return to In-Person Schooling

February 15, 2021  |  Warrenville, IL

Background

Since 1965, the Little Friends® non-profit agency has been fulfilling lives regardless of challenge. Their groundbreaking programs empower people of all ages experiencing autism and other intellectual and developmental disabilities to live, learn, work and thrive in their communities.

Not long ago, Little Friends moved to a new facility and can now provide more programming to the growing needs of those they serve. As school closures caused by the pandemic started to lift, Little Friends began preparing for students to safely return to full-time, in-person learning.

Challenge

Health and Safety Concerns

Before coming back to in-person learning, staff and students’ health and safety, especially in the classroom, were top priorities. Plexiglass partitions were installed, social distancing and mask protocols were adopted, and a nightly cleaning schedule was implemented. In addition to these mitigation measures, Little Friends sought a way to give parents peace of mind that shared iPad devices would also be routinely sanitized.

Variety of Devices Needs

The organization prides itself on providing programs for people of all ages, from toddlers to seniors–so it’s no surprise that device needs vary. Staff use mobile devices for record keeping, while teachers have laptops. iPads are available in Pre-K to 3rd-grade classrooms, and 4th graders and up are assigned Chromebooks. Various technology needs resulted in the need for a flexible solution to store, charge and lock many device types.

Smaller Class Sizes

With smaller class sizes, social distancing in the classroom is easy. Because class sizes are small with a max of 8 students per classroom, selecting compact charging and disinfection solutions was key. Products that are easily accessible and fit well in the daily routine for both staff and students were an essential requirement.

Solution

Like the comprehensive plan Little Friends creates for each child, they also needed a comprehensive strategy for charging, storing, securing and sanitizing shared iPad devices. Having worked with LocknCharge before, Mike Briggs, President & CEO of Little Friends, was very familiar with LocknCharge solutions. He made what he referred to as an “easy decision” to purchase 25 Carrier™ 10 Charging Stations and 25 UVone™ UV-C Disinfection Stations. 

Because the UVone units are mounted right next to Carrier 10 Charging Stations in classrooms, devices can be quickly sanitized before storing and charging overnight. The ability to select the proper charging station and pair it with a disinfection station ensured that the complete solution was tailored to their needs. Here are some other benefits these two solutions offer:

Rapid UV-C Technology with UVone

Fits into Any Environment

The UVone Station fits nicely in their overall in-person learning plans, and teachers are excited to have this technology in their classrooms.

Peace of Mind

Because iPad devices are shared by several students, UVone gives parents peace of mind that added precautions are being taken for mobile device disinfection.

Touchless

With touchless sensors, UVone reduces cross-contamination and is simple for kids to operate.

Funded

Like many schools across the U.S. that have tapped into the funding set aside in the CARES Act, Little Friends was able to leverage allocations through the allowable use for sanitization and cleaning to purchase UVone devices.

"UVone provides parents the confidence that shared devices are disinfected."

- Mike Briggs, President & CEO of Little Friends

Wall-Mountable Carrier Charging Stations

Compact

These compact charging stations look great and don’t occupy floor or counter space when mounted to a wall.

Reliable

Carrier 10 easily does the job it’s supposed to do–charging, storing and securing devices. Cables and charging supplies stay organized in a separate compartment, allowing for quick plug-in after each use.

Flexible

With eight students max per class, a smaller charging station with a lower capacity met the needs of their 1:1 program.

Compatible

Carrier Stations are universal, meaning they work with most devices–including iPads, Chromebooks, laptops and tablets–which can be deployed with ease using Baskets.

What’s Next?

With grants, Little Friends will continue to invest in state-of-the-art technology, including robots to assist children with speech therapy. They’re committed to creating tech champions who explore innovative digital technology. The leadership team at Little Friends understands that these investments bring an incredible opportunity to incorporate new methods of teaching and learning.

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San Francisco USD Department of Technology Develops Plan for Safe and Successful Device Deployment

The Story

Like many school districts across the United States, the San Francisco Unified School District (SFUSD) is starting the 2020-21 school year remotely. The Department of Technology (DoT) for the SFUSD has made it their mission to prepare nearly 5,000 educators (over 400 of whom are new to the district) in all aspects of a digital classroom–from both a hardware and software perspective. Every minute leading up to the school year was critical to their readiness, as students’ education continues to hang in the balance.

Challenges

Safety Concerns
In preparing for the new remote school year, the health and safety of SFUSD’s teachers and the DoT staff were a top priority. At the outset, every time a teacher needed a new device or to exchange an old one, they would stop by the Help Desk Office in-person and interact with an on premises team member. Although they did everything they could to avoid in-person contact, the sheer volume of traffic was putting everyone involved at increased risk.

Staffing Concerns
Each time this type of device support was needed, a team member had to be physically onsite. Triaging the issue would gobble up a minimum of 15 minutes from the Help Desk’s schedule–not to mention the growing wait time for a tech person to become available. Whether a teacher is new to the district or a current teacher’s device needs repair, it’s imperative that teachers can access a working device as quickly as possible.

Teacher Training Needs
In order for teachers to prepare for a new way of digital teaching, they needed more time and increased Help Desk support to learn new software and be trained on best practices for remote teaching. Constant interruptions due to device deployment and hardware issues took valuable time away from the DoT team’s ability prepare teachers for their new digital classroom.

Preparing for Success

In order to streamline these challenges, SFUSD strategically placed four LocknCharge FUYL Tower Smart Lockers at the district’s centrally-located main office where it could be accessed beyond normal office hours and even on weekends. Each bay is equipped with one ready-to-go device, which simplified the process of distributing and maintaining devices to 3 easy steps without the need for any face-to-face interaction or Help Desk interruption.

San Fran

3 Easy Steps for Device Distribution

Number-1

A teacher in need of a device notifies the Help Desk through its ticketing system.

Number-2

Within 1 business day, a FUYL Tower bay is assigned to the teacher.

Number-3

The teacher retrieves the device with their 6-digit PIN and is ready to go.

“[FUYL Towers] are keeping our mission-critical team members safe and free from public interactions while effectively deploying hundreds of educator devices.”

– David Malone, Executive Director of Technology and Innovation for San Francisco Unified School District

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The Outcomes

  • 1,200 devices are being deployed via FUYL Towers to NEW teachers joining the district and returning para educators.
  • Zero physical human contact for distribution services ensures the safety of DoT staff and educators.
  • There is no difficult scheduling for device pickups or dropoffs, and hours of access are greatly increased.
  • Device deployment was shortened from as many as five days to as few as one day.
  • With LocknCharge Cloud, the Help Desk can track who retrieved a device from a Tower and when.
  • The Help Desk recovered valuable time needed to focus on teacher training.

An Uncertain Future

It’s impossible to know what the future of education will look like one month from now or even one year from now, which makes putting a back to school safety plan in place very difficult. Should schools switch to a hybrid model or an in-person model, the FUYL Tower is flexible enough to remain an extremely useful tool in any scenario:

  • LocknCharge Cloud offers a streamlined way to expand the program to include student devices.
  • Devices can continue to be deployed with zero contact to new teachers or students extremely quickly.
  • Towers can be used as a repair pick-up/drop-off point to keep device downtime to a minimum.
  • Towers can easily be switched to “Public Mode” to be used as public charging stations throughout the school. This is especially helpful for 1:1 take-home device programs because students who forget to charge their device at home will be able to securely charge their device at school.
  • Towers can be placed in areas such as Family Resources Centers or other indoor spaces to allow the community easier access to devices as needed.
  • Students with housing insecurity are offered a place to safely charge and store their devices overnight.

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LocknCharge Customer Voices: Student sees the importance of technology downtime at Peace Lutheran College

Tyra, Boarding Student at Peace Lutheran College, sees the importance of technology downtime to help with sleep, learning and social life and how the FUYL Tower has helped achieve this.

Tyra explains how having devices charged and ready to use at all times is important especially for boarding students to contact family, but also outlines that having charged devices is important as learning is technology based. Having the FUYL Tower has helped students become more independent and responsible by having control over their devices. This includes having devices returned during the specified curfew times and having devices charged and ready to use when needed.

“Before the FUYL Tower, everyone would be on their technology and not socializing with each other.”
- Tyra, Boarding Student at Peace Lutheran College

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