Smarter Device Management & Workflows with Former K12 and University Tech Leader

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Join LocknCharge to learn how to streamline multiple student device workflows to save your IT Team valuable time and money by efficiently managing student devices.

Guest speaker, Will Reid, will offer his unique perspective on these device workflows, and how he related to these challenges as a former CTO at Pulaski County Special School District and DIT at Texas Tech University.

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Healthy Devices, Healthy Employees: 5 Tips for a Safe Return to Work

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Is your organisation preparing for remote employees to return to the office? Keep in mind, when your team members come back, so do their contaminated laptops, tablets and phones. Streptococcus, MRSA and E. coli have all been found lurking on devices. Nonporous surfaces like smartphone screens can also make them a perfect environment for the coronavirus.

As an employer, it’s your responsibility to have infection control policies, procedures and training in place. You must also provide infection control supplies. If an organisation doesn’t take reasonable steps to protect employees, it could be held liable for a coronavirus transmission in the workplace.

As you create a plan for a safe return to work environment, it’s essential to include steps to mitigate the risks of maintaining and sharing devices in the wake of the COVID-19 pandemic. We’re here to help with five tips to reduce the spread of smartphone bacteria and infections by improving sanitisation and limiting physical interactions.

The more layers of effective interventions that are implemented, the less likely your business will contribute to the spread of COVID-19.
—Cleveland Clinic

 

Tip 1: Clean Your Hands and Your Devices

No single tactic for keeping employees safe is 100% effective, advises the Cleveland Clinic. However, multiple layers of effective interventions serve as safeguards when used together. “The more layers of effective interventions that are implemented, the less likely your business will contribute to the spread of COVID-19.” In addition to masks, social distancing, routine cleaning and frequent hand washing, device sanitisation can reduce infection risk and increase workplace device safety.

By touching a contaminated surface, then texting and making calls, your phone can become a culprit for spreading infection. By lowering germs on surfaces through proper sanitisation methods, you’ll break free from the endless loop of cross-contamination.

While alcohol-based wipes will disinfect touch screens, they take upwards of three minutes to be effective. The UVone™ UV-C Disinfection Station is a better way to disinfect touchscreens because it works in just 30 seconds—six times quicker than traditional wipes. UV-C light also disinfects in a consistent manner, making it more reliable and efficient than wipes. Plus, it is the perfect zero touch solution to ensure technology cleanliness and does not degrade the integrity of devices over time.

Tip 2: Create an Overnight Charging Location for Shared Devices

Recently, the Little Friends® nonprofit agency transitioned back to in-person schooling at its new facility. With staff and students’ health and safety in mind, plexiglass partitions were installed, social distancing and mask protocols were adopted, and a nightly cleaning schedule was implemented. In addition to these mitigation measures, the administrators sought a way to give parents the assurance that shared iPad devices were routinely sanitised. They also needed a comprehensive strategy for charging, storing and securing shared iPad devices.

The decision was made to mount a UVone next to a Carrier™ 10 Charging Station in each classroom so that devices can be quickly sanitised before storing and charging overnight. This overnight charging solution goes beyond a school setting to fit into any work environment.

If your employees share tablets or hand-held devices, a designated overnight charging location in your office gives everyone peace of mind. Your staff will know that their shared devices are disinfected and fully charged at the start of each shift. You’ll have the confidence that company devices are stored securely and not at risk for costly data breaches.

Tip 3: Deploy a Zero-Touch Model for Maintaining Mobile Devices 

Maintaining social distancing protocols is challenging when broken equipment needs to be exchanged and new equipment distributed. One way to make office-based employment safer is through contactless device distribution. Here are just three of the ways FUYL Towers can eliminate physical interactions between IT teams and employees. Start by choosing an accessible location at your facility to place one or more FUYL Tower 5 or 15 stocked with sanitised, ready-to-go devices, then:

  • Deploy devices
    For employees who need a new device, provide easy access to tablets and laptops.
  • Provide Loaner/Break-Fix Devices
    For employees who need to exchange a broken device or check out a loaner, easily swap the failed device or provide a replacement.
  • Distribute Other Essential Equipment

For employees who need more than just a laptop to perform their jobs, simplify the distribution of tools, paperwork, lost cables and more.

Tip 4: Don't Forget Your Remote Workforce 

Despite many schools and offices reopening, the remote workforce is not going away in a post-Covid world. Recent forecasts estimate at least 25% of employees will continue to work from home multiple days a week. If your staff is fully or partly remote, technology mishaps are bound to happen at home or as they’re lugging devices to and from the office. Not to mention the increase in forgotten charging cords, power supplies and other vital equipment.

When nearly 20% of mobile devices break or go missing each year, the burden usually falls on IT staff. These responsibilities drain your tech team’s time, and broken devices add significant downtime for employees who can’t work.

Have you ever asked yourself just how much time your IT department wastes physically running around gathering and replacing broken devices or supplying cables? By centralising and automating your time-wasting manual break/fix program with a smart charging locker, you could save hundreds of hours a year. A FUYL Tower 5 or 15 allows you to keep several devices charged, secure and connected in a location in your building that onsite workers or nearby remote workers can access. With FUYL Towers, a manual process that once took an hour to complete now takes less than a minute!

Tip 5: Lean on Us

We’re on your team, helping to plan your defense against the spread of germs and keep your office-based employees and remote workforce healthy! In such a tumultuous time, technology that works for today and is flexible for the future is more valuable than ever. LocknCharge products are backed by a lifetime warranty, exceptional customer support, and a lot of good listeners.

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Baskets are Good for Business

There’s a reason why baskets have been around for centuries. From babies to bread, our prehistoric ancestors understood how useful baskets are for carrying, storing and transporting just about anything. Sometimes the simplest solution is the best. Thousands of years later, we’re still using baskets to transport our groceries and store our laundry. Just as baskets help make chores and shopping faster and more efficient, it turns out baskets are good for business too! Whether you’re offering in-person training, managing a distribution center or facilitating vaccinations, if your operational process includes sharing devices, our Basket system provides multiple benefits. LocknCharge slotted device Baskets enable hand-out and pack-up of devices in less time, giving you more time to focus on operational goals.

Top 5 Ways Baskets Benefit Business

  • Save time: Enable hand-out and pack-up of devices in less time
  • Prevent breakages: Keep devices more secure in public spaces
  • Streamline distribution: Easily carry multiple devices between classrooms, workrooms or buildings
  • Save cash: Reduce money spent on broken or stolen cord replacements
  • Save cash: Reduce money spent on broken or stolen cord replacements

Distribute Devices in a Matter of Seconds

“We have limited time with the participants, so being able to grab a smart device Basket and placing them on a table give participants immediate access to the devices. I can do that in a matter of seconds which meets our need tremendously.”

- Gene Howell, Manager for Educational Technology at Australian Institute of Management in Western Australia.

The Australian Institute of Management in Western Australia (AIM WA) is dedicated to building leadership and management capability. Their suite of training courses attracts over 20,000 participants each year. Most classes require each participant to have immediate access to technology. There’s no time to waste distributing shared devices.

Slotted smart device charging Baskets by LocknCharge make device deployments more efficient, allowing for quick distribution and collection by the trainer. At AIM WA, iPads are stored and charged in Carrier 30 Carts in Baskets of five. When it’s time to set up for each class, the trainer slides open the secure Cart lid, takes out a couple of Baskets, and places them on tables for each participant to grab. Participants no longer have to wait in line then take out a device one by one as they would with a traditional cabinet-style laptop cart. When students start learning immediately vs. lining up, 70 hours of class time is saved per year.

Reloading the Cart is a simple three-step process:

Step 1: Put devices back into technology Baskets with their charging ports facing up

Step 2: Place Baskets into the Cart

Step 3: Plug charging cords into the devices

Cords that stay in the Cart dramatically reduces the number of broken, misplaced and stolen cords. In addition, Carts can be easily wheeled between classrooms to safely and quickly distribute devices where they’re needed most.

Facilitate Healthcare on the Go

The COVID-19 pandemic is driving demand for healthcare providers to go on the road to facilitate healthcare. Where there’s a testing and immunisation event in the field or a mobile health clinic, there’s a need for devices and a way to charge, store and secure them.

FEMA’s Community Vaccination Centers Playbook recommends 100 iPads for facilities distributing up to 6,000 vaccination doses a day. These devices can be used for patient registration, scheduling and clinical documentation. At COVID-19 testing stations, staff members can also use iPads to scan patients’ insurance information quickly.

Whether sharing a hundred devices or a dozen, Baskets are an efficient method to speed up device deployment. At the start of the day, a worker grabs the Baskets from a secure Carrier Cart and sets them out to be easily accessed by the nursing teams. During their shifts, nurses return devices to the Baskets as a centralised, safe place to store them when not in use. At night, all devices are placed in Baskets which are then placed into Carts for charging.

Because baskets are removable, Carrier Carts offer an open-concept that adapts for healthcare providers on the road—making them the ideal solution for mobile blood banks and clinics. The fleet of vans operated by the Community Blood Center (CBC) travels throughout Kansas and Missouri fully stocked with everything necessary for a blood donation procedure. When each van moves multiple laptops, tablets, keyboards, wireless printers, webcams, and all of their power supplies, the task can be pretty daunting.

The blood bank needed a “mobile device kit” that could easily charge, store, secure and transport a wide variety of mobile devices and all necessary power supplies. They found success in the LocknCharge Carrier 40 Cart. Because of the open-concept design, they removed half of the Baskets and retrofitted their own padding and shelf to accommodate their unique needs.

Read the Mobile Blood Bank Case Study

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Schedule a live video demo with a LocknCharge team member today.

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